JOB DETAILS:
Project Admin Assistant

Job Summary:
The Project Admin Assistant will perform duties related to provision of project support services to the project management focusing on project financial monitoring and reporting under the direct supervision of the Accountant and technical support and oversight of Project Manager.

Reporting and relationships
The Project Admin Assistant reports to Accountant.

Job Responsibilities:
• Responsible for all Restore Africa Program-related transactions, e.g., keep track and update asset register, inventories, and issues log.
• Maintain the project budget and expenditure, including record keeping, monthly status.

• Keep records and files of financial and technical documentation and reports.

• Support the purchase of goods and services and following up on issuance of contracts and payments.
• Setup and maintain job files in accordance with TLC work instructions and applicable project instructions.
• Follow-up on correspondence and outstanding requests for resolution.
• Facilitate Project Team, Client and/or Vendor meetings.
• Facilitate document issuing and authorization process in the office and payment process in the field.
• Assist Project Manager and Project Team with document distribution, scanning and copying.
• Prepare travel arrangements, expense processing and other various administrative duties for Project Manager & other project team members as needed.
• Attend project meetings and track action items and follow-up tasks,
• Responsible for the setup and cleanup of meeting facilities utilized by Project Team.
• Perform any other duties as directed by TLC Management.

Job requirements
We are looking for a candidate with:
• Ordinary Diploma in accounting, communications, business administration, human resource management or similar.
• A minimum of 1-2 years of experience as an Executive/Administrative Assistant/ Assistant Accountant, or similar in a fast-paced business environment.
• In-depth knowledge of best practices in office management, human resources, and accounting.
• Very strong oral and written English language Communication
• Previous professional experience working in a deadline driven, high volume, and heavy transaction-oriented service environment is preferred.
• High interpersonal relationship.

Applications including up-to-date curriculum vitae giving names, telephone numbers, physical and email addresses of traceable referees and age of the applicant should be sent in one PDF file to: Email:

totallandcaretz@gmail.com

All applications should be
addressed to:
Country Manager,
Total LandCare Tanzania
P.O. Box 1911,
Morogoro, Tanzania.
NB: Only shortlisted candidates will be contacted