JOB DETAILS:

Job Description
Responsibilities
• Monitor budgets to ensure that spending occurs as planned and that variances are anticipated, noted, and corrected; ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets respectively.
• Ensure all financial plans, invoices, reports, and other documents are accurate, timely, and consistent with agency and USAID guidelines and regulations.
• In close coordination with the finance staff, maintain and update all the financial documents (reports, plans) and ensure confidentiality of project financial information.
• Review and consolidation of monthly financial reports for distribution to senior management.
• Review and consolidation of monthly sub-office accounts and reports to ensure accuracy and to provide regular feedback to the senior leadership team.
• Work with regional company's Project Managers and Operations Managers to ensure the project is implemented as planned and with sound program quality.
• Work with project team to prepare and consolidate the annual budgets in line with work planning processes
• Conduct refresher training for regional and operational staff of the project on agency and USAID regulations
• Ensure assets are well maintained and movements documented
• Perform inventory reconciliation to safeguard project inventory and distribution processes
• Prepare any budget revisions and projections and respond to any questions.
• Confirm availability of funds for all requests for payment or charges to grants. Monitor burn rates and advise the team on spend projections.
• Prepare VAT reports and ensures the refund processes are adhered to per agency and USAID guidelines
• Prepare quarterly reports, projections, and any other required donor submissions.
• Prepare a consolidated annual fiscal report, including a cumulative life of project report.
• Ensure that an appropriate segregation of duties exists for effective support of field operations and to protect the integrity of the country office finance and administrative operations.
• Prepare and revise financial and operational guidelines so that they adhere to the company's requirements.
• Ensure compliance with contractual obligations and deliverables in line with USAID regulations and company policies and procedures.
• Manage the reporting component of the award including collecting timesheets and reconciling them with the financial reports; oversee other administrative duties as needed.
• Actively participate in all award specific audit and donor assessments

Requirements
Knowledge and Experience
• Minimum of seven years’ experience in financial management for large and complex programs funded by the U.S. Government, of which at least five years were working in the field of international development.
• In-depth knowledge of 22 CFR 226.22 CFR- 145 OMB Circulars -A122 and A-133.
• Demonstrated experience in management of sub awards and strategic partnerships agreements.
• Demonstrated strong analytical and financial analysis skills.
• Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations.
• Proven ability to prepare multi-year budgets, donor financial reports and USAID Audits.
• Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues.
• Excellent oral and written communication skills in English (professional level).
• Extensive experience working in Sub-Saharan Africa; work experience in Tanzania is highly desirable.
• Qualified Tanzanian nationals are highly encouraged to apply.