COMPANY DESCRIPTION

Lyawere Company Limited is a reputable market leader with headquarters in Dar es Salaam and a branch office at Kahama, Geita region, Tanzania. With over eight years in the transport and supply industry and abundance of experience serving mining and industrial clients, Lyawere offers competence in technical skills, knowledge, and financial capacity. Our strategic partnerships with credible sectoral manufacturers and international suppliers make us competent in efficiency, quality assurance, and technical & financial capability

We are recruiting a Procurement Assistant Officer.

Duties:

• Local sourcing of pricing and vendors/suppliers for goods and services to be supplied within the given timeline by the client to be able to send quotations on time
• Primary responsible for creating “skeleton proforma invoices” to be shared to Senior Procurement Officer for pricing and quoting
• Maintain primary responsibility of managing all outstanding quotations
• Maintain primary responsibility of managing all outstanding purchase orders
• Prepare skeleton proforma invoices and send on time to be used in quoting by Senior and Head of Procurement Department
• Estimate and establish cost parameters and budgets for purchases after receiving purchase orders from clients for record
• Review and analyse all vendors/suppliers, supply, and price options
• Negotiate the best deal for pricing and supply contracts
• Ensure that the products and supplies are high quality
• Prepare delivery notes for all goods supplied to clients
• Hand over signed delivery notes to Finance personnel for invoicing
• Create and maintain good relationships with vendors/suppliers, including responding to all queries made by clients
• Make professional decisions in a fast-paced environment especially when it comes to delivering items and maintaining key client relationships
• Maintain records of purchases, pricing, and other important data in the appropriate files
• Develop plans for purchasing equipment, services, and supplies
• Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development
• Work with team members and procurement manager to complete duties as needed
• Coordinate with Internal Transport team to ensure smooth pick up and deliveries

• Bachelors degree or equivalent
• Solid knowledge and understanding of procurement processes, policy, and systems
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Ability to analyse problems and strategize for better solutions
• Ability to negotiate prices
• Excellent verbal and written communication skills
• Ability to multitask, prioritize, and manage time efficiently
• Accurate and precise attention to detail
• Ability to work well with management and staff at all levels
• Goal-oriented, organized team player