As a Ancillary Meeting Manager, you will be responsible for budgeting, ancillary meeting organization, HCP engagement, value-added client counseling, savings consolidation, budget reconciliation, client and vendor management, and all aspects of event logistics. The ideal candidate will have had considerable experience managing ancillary meetings in conjunction with Medical Congresses.

As a Ancillary Meeting Manager, you will

• Manage ancillary meetings associated with Medical Congresses
• Develop, plan, and execute projects in all of their components from the point of engagement registration
• Adhere to client policy on financial and compliance controls for all engagements
• Primary client liaison with regards to all logistic arrangements surrounding ancillary meetings including, but not limited to Hotel Accommodation, Flights, ground transfers, meeting spaces, and onsite support
• Handle day to day client inquiries
• Add value by counseling clients on best practices, and providing suggestions on how to make their engagements successful
• Ensure the organization of the registration process and liaise with the lead-retrieval company if required
• Review supplier bills for accuracy and ensure timely payment and final billing process
• Update budgets as necessary during the planning and prepare actual budgets
• Assist Operations Manager with any other duties as needed

Required profile for job ad : Ancillary Meeting Manager (Remote) #EMEA-27103About you

• College Degree and minimum three years experience managing ancillary meetings in conjunction with Medical Congresses
• Minimum of two (2) years experience in account/client management
• Minimum of two (2) years experience managing outside vendors, sourcing and negotiating contract services
• Experience managing budgets required
• Pharmaceutical Industry experience
• Previous experience with participant registration for conventions
• Strong customer service experience required
• International experience is a plus
• Travel industry and destination knowledge
• Cvent Knowledge a plus
• Experience with video-conferencing systems (Teams, Webex, Zoom)
• Proficient in Microsoft Office
• Good command of English