About the job

Package

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

Main Purpose of Position:

To maintain complete and accurate accounting records for G4S in compliance with company policies and

procedures.

Key Performance Areas:

1. Control with regard to accurate processing to GL

• Ensure accurate processing to Date, Department, GL account codes, dr/cr, Supplier/Client
• All general JV are reviewed and necessary support documents attached before approval and final processing
• Daily review of GL to ensure processing is correct
• Opening of new GL accounts as required from time to time, in line with company policy
• All filing of finance related documents are done correctly
• Maintain the GL on Pastel Evolution

2. Credit Control

• Monitor credit controllers on a weekly basis to address any issued on debtors accounts
• Monitor controller to ensure customers are contacted on daily basis to follow up on outstanding payments
• Ensure customer statements and reminder letters are distributed on a monthly basis
• Daily update of collections report
• Weekly update of debtors reports required by Regional Office
• Ensure that all Debtor recons are done monthly, accurately with necessary documentation (remittance advices)

3. Bank Reconciliations/Petty Cash

• Weekly reviews of posting to ensure that postings are done correctly.
• Month end review and sign off of the bank and petty cash reconciliation
• Ad hoc cash counts of petty cash (all departments at Head Office)
• Review unretired petty cash to ensure outstanding support documents are received
• Month end counts of all petty cash

4. Cost Controls

• Ensure actual spend are track against budget and forecast on a weekly basis
• All spend to be approved by relevant Head of Department

5. Budget /Forecasting

• Prepare budget/forecast templates for distribution to department heads
• Review with departments heads
• Consolidation of budget/forecast information into a consolidation budget for the company
• Prepare budget reports as required

6. Cash flow management

• Ensure the preparation of monthly cash flow and 3 months forecast
• Ensure timely payment of suppliers in adherence to the supplier credit terms and inline with the cash flow plan
• Statutory payment priority included CIT, PAyroll, Pension, VAT etc

7. Fixed assets management

• Monthly check the GL for any additions and ensure the necessary Capex approvals are on the Capex file
• Monthly check any capex disposal and ensure necessary approval is on the Capex File

8. Month end procedures

• Ensure month end reporting dates are communicate to the finance team
• Proper planning to ensure regional month- end reporting due dates are adhered to
• Ensure month end stock take are conducted and count and variance reports submitted for review and signoff
• All processing is completed by the 2 nd working day and closing of the period on pastel evolution.
• Ensure month end reconciliations are done and updated in the required format.
• Ensure retained earning reconciliation are compiled every month
• Review supplier files to ensure all supplier accounts are reconciled to a statement
• Month end revaluation on pastel evolution

9. Month end reporting

• Prepare month end reports for review by Executives
• Actual vs budget and forecast variance explained
• Ensure reports are compiled by 3 rd working day of the month

BPC reporting workday 5:

• Preparation of data to be loaded in to BPC (2 data loadingtemplate to be completed)
• Review of data before loading into BPC for accuracy
• Loading of data into BPC
• Review and check numbers are correctly loaded.
• Check intercompany matching report and ensure no variances are reported
• Lock BPC for month end reporting
• Intercompany accounts (payables):
• Confirm all intercompany balances by the 3 rd working day
• Ensure statement and invoices are received and filed
• Reconcile all intercompany account to statements
• Intercompany accounts (receivables)
• Statements to be submitted to partner by 2nd working day
• Balances confirmed by 3 rd working day

10. Audit preparations

• Ensure company record keeping is done accurately
• Ensure company is audit ready at all times

Year – End :

• Communication with company auditors
• Ensure company is audit ready
• Provide all required support to external auditors/tax consultant

11. Performance management

• All staff reporting to you are in possession of a job description
• Performance review bi-annually

12. Finance Policies & Procedures

• Ensure company policies and procedures are in in place
• Annual revision of all finance policies and procedure in line with Group Company policies and procedures

13. Health & Safety

• Ensure compliance to company policies and procedure
• Ensure your direct reports are update with all policies and procedures
• Regular discussion with staff on health and safety issues
• Ensure all hazards are reported immediately in terms of company policies and procedures

14. Tax issues

• Ensure compliance to all relevant tax requirements
• Monthly corporate tax computations are performed
• Ensure provisional corporate tax returns :
• Provide all relevant information to tax consultants and tax computations are reviewed before approval
• Ensure provisional tax returns are filed on time
• Ensure provisional tax payments are done on time

Year end tax computations :

• Ensure information is provided to tax consultants on time
• Final tax computation reviewed before approval
• Ensure annual tax returns are filed on time and payments are done as required

15. Group Financial Controls

• Ensure the submission of Group financial controls by 22nd of every month
• Balance sheet reconciliation
• TB to BPC reconciliation
• Submission of various GFC
• Sending reminder to relevant department Heads on workday 1 reminding them of the GFC reports required by the 15th working

16. Other

• Ensure annual insurance for business is renewed on time.
• Statutory returns (VAT, PAYE, SDL, PPF, NSSF, WCF) are correct and submitted on time
• Stock counts on a monthly basis
• Uniforms stock - check the excel support is updated on a monthly basis with the movement.
• Perform other finance related duties as required.

17. Competencies

Knowledge

● Knowledge of Financial principles and practices

● Knowledge of how to perform reconciliations

● Knowledge of company policies and procedures

● IFR standards

Skills

• Excel
• Basic computer – Windows,
• Microsoft office
• Communication English (verbal and written)
• Delivering on objectives
• Dealing with complexity
• Team work

Attributes

• Correspond with Debtors about collections
• Follow up on outstanding issues on Debtor statements
• Collections of Debtor cheques/cash
• Honesty & integrity
• Self-driven
• Goal orientated

18. Minimum qualification

• 3 to 5 years financial accounting or relevant experience would be deemed appropriate for the level of the position