JOB DETAILS:
Job Overview:
Administrative Assistant, will play a crucial role in supporting the efficient operation of GH Foundation by handling various administrative tasks and providing essential clerical support. S/He will be dedicated to support operational activities and ensuring the smooth execution of organizational programs and projects.

Responsibilities
• Maintain an organized and functional office environment.
• Manage office supplies, equipment, and inventory and coordinate with the administration team to ensure a consistent supply of necessary items.
• Handle correspondence, emails, and phone calls.
• Oversee filing systems, document management and maintain employee records.
• Coordinate repairs, maintenance, and renovations when needed.
• Manage relationships with vendors, suppliers, and service providers.
• Provide administrative support to the events, workshops, meetings, and conferences (Handle logistics, including venue selection, catering, materials etc).
• Welcome visitors and guests to the organization’s office, providing them with a positive and professional first impression.
• Provide administrative assistance to senior management and project teams.
• Schedule appointments, meetings, and travel arrangements for the employees and Volunteers.
• Prepare and submit necessary reports to government agencies and authorities.
• Support communication efforts to keep stakeholders informed about the NGO’s activities.

Requirements and skills
• Be a female candidate of 20 to 35 years old.
• Diploma in Records Management or Secretarial studies with 3 years of working experience.
• Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint).
• Basic understanding of budgeting and financial management.
• Attention to detail and ability to work independently.
• Previous experience in NGO or nonprofit administration.
• Familiarity with donor relations and fundraising is advantageous.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.

Interested candidates who meet the aforementioned criteria should send their application in a single PDF document includes cover letter, resume and three referees to info@ghf.or.tz  Indicate clearly the position applied for in the subject line.

Only shortlisted candidates will be contacted. Please be cautious that, GH Foundation do not request monetary payments from applicants at any stage of the recruitment. Therefore it will not be responsible for any loss of money which may result from engaging in any fraudulent recruitment activity.