Welcome clients to the COSEKE Tanzania reception, provide high level of face to face customer service and maintain a customer focused approach.  Organize waiting room and communicate client arrival to relevant staff members.

Responsiblities

• Support the efficient running of COSEKE’s office daily operations.
• Support logistics for COSEKE’s activities.
• Develop mechanisms to ensure regular communication, planning and reporting of priorities takes place across all departments.
• Providing supplies by identifying needs for reception, switchboard, mailroom,
• Keeping track of office supplies and sends requisition as and when required ensure
• Recording all phone calls and ensure the landline cost are fully managed.
• Responsibility for accounts and budgets (handling company petty cash)
• Providing historical reference by developing and utilizing filing and retrieval systems.
• Contributing to team effort by accomplishing related results as needed.
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• Meeting and greeting visitors
• Being involved in decision-making processes in regards to administration
• Dealing with incoming email and post, often corresponding on behalf of the manager
• Taking dictation and minutes for the MD and admin. Meetings
• Organizing and attending meetings and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff
• Any other duties as assigned
• Organize COSEKE Tanzania  internal meetings
• Ensure all files are stored and archived according to COSEKE policy and procedures
• Formulate correspondences on behalf of COSEKE Tanzania as directed;
• Attend administrative meetings as scheduled
• Ensure overall cleanliness of the office and kitchen
• Be in charge of all flight bookings, travel arrangements, local transports for COSEKE Tanzania office staff, advisors and consultants; both in-country and international.
• Be in charge of all visas, work permit and other government requirement for COSEKE Tanzania office staff and families, advisors and consultants.

• Bachelor’s degree in Business Administration.
• At least 1 years of experience in the field of /Administration in a busy office.
• Proven Middle level Administration Management experience
• Prioritisation and time management
• Experience of report writing utilising excel, word and power point
• Ability to communicate at all levels
• Problem solving skills
• Ability to innovate to create and implement continuous improvement initiatives
• Adaptability and flexibility – willing to work on a variety of projects and perform in multiple roles