Foreword

Tanzania Medical, Dental and Pharmaceutical Workers Union (TMDPWU) is a registered Trade Union since 2013 and is looking for an Office Administrator who will be in-charge of coordinating Union’s administration system and general workflows.

JOB DESCRIPTION

Job Title: Office Administrator

Reports to: General Secretary of the Union

DUTIES AND RESPONSIBILITIES

• Responsible for the administrative, operations and financial support of the Union.
• Launch/lnauguration of new TMDPWU Branches across Tanzania in collaboration with Executive Committee.
• Working with Executive Committee to recruit and mobilize new members
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that every member is kept current of necessary Union news and information
• Organize the Unions annual events such as AGMs, Workers’ Day (Mei-Mosi) and other Festivals as required by constitution in collaboration to Executive committee.
• In consultation to General Secretary, attend and organize internal and external meetings whenever necessary.
• Occasionally traveling off-site to deliver reports or files to TMDPWU Branches and related offices.
• To strengthen collaboration of TMDPWU with other Trade Unions.
• Ensuring the confidentiality and security of files and filing systems.
• Organizing the workplace so that the workflow is streamlined and monitoring daily activities
• Establish and maintain relations and communication with stakeholders
• Overseeing Strategic Plan, Monitoring and Evaluation of the action plan, overseeing daily operations.

• In consultation to Executive Committee, handling Union’s finances, especially in accounts payable/receivables, and Generating annual workflow finances
• Ensure Office is well equipped and office assets are aptly used.
• Ensure all operations are carried out in an appropriate and cost-effective manner
• Perform any other duty as directed by Executive Committee.

QUALIFICATIONS

• A Tanzanian with not more than AO years of age.
• University Degree in Social Sciences, Human Resource Management, Statistics, Economics, Education or equivalent from a recognized University.
• Applicants attended a training in Labour Laws will have an added advantage.

SKILLS AND EXPERIENCE

• Proven administrative experience.
• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Proficient in Microsoft Office, with aptitude to learn new software and systems.
• Solid interpersonal skills.
• Have 3 years of work experience.
• Possess valid driving license

SALARY

Negotiable

Applicants are advised to send their application letters with two (2) names of referees, CVs, relevant certificates and contacts through info@tmdpwu.or.tz.

Only short listed applicants will be contacted for Interview