Position: Logistics Manager – Roster Various Countries

Reporting Relationship: Country Representative

Location: to be defined according to needs

Type of contract: medium-term or long-term assignments are possible, according to programme needs

Starting date: according to programme needs

Gross Salary: to be defined according to the candidate’s profile and WeWorld Compensation Policy

ROSTER

WeWorld opened this Roster for Logistics Manager with strong experience in humanitarian supply chain. Short-listed candidates will be contacted for an interview and the roster will last one year. The shortlisted candidates will become part of a list of professionals who will be contacted in case of necessity, without the need for new competitive processes.

Being part of the list does not guarantee any immediate or future collaborations with WeWorld.

General Description

WeWorld is an independent Italian organization that has been working in international cooperation and humanitarian aid for 50 years. It supports people in overcoming emergencies, and it strives to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. WeWorld works in 27 countries around the world, including in Italy, with more than 120 emergency, humanitarian aid and development projects. Its activities mainly involve women, girls and young people, actors of change in every community for a fairer and more inclusive world.

The organization operates in several natural and man-made crisis in various regions of the world. The emergency response, coordinated by the Humanitarian Aid Unit, is composed by multi-sectorial interventions comprising of WASH, EiE, CVA, Food Security, Protection, and others. The organization operates also in protracted crisis with provision of humanitarian aid through a prevention, emergency relief and rehabilitation approach.

Purpose of the Role

The Logistics Manager is responsible for the proper coordination of mission logistics, ensuring compliance with logistics rules and procedures, and providing the best possible support to projects/programmes. The main roles of the Logistics Manager will be to

– Define, implement and coordinate the logistics strategy and activities

– Support the Country Representatvie in the monitoring of security in the mission

– Design, initiate and implement a training plan for logistics staff with a view to progressive empowerment

– Manages International and National Staff and budget

Main functions and duties

Ensure that logistics country set up comply with WeWorld policies and donor requirements
Implement WeWorld’s procurement and logistics systems and procedures
Ensure procurement activities are conducted as often as required from small procurements to high value procurements
Ensure Vendor and contract management processes are in place in the Country
Make arrangements for warehousing and storage to protect supplies and ensure accountability
Put in place transport arrangements to ensure supplies/people reach the places they are needed
For imported goods, manage customs processes to ensure Weworld is able to access the goods in a timely and cost-effective manner.
Ensure the fleet is managed by respecting the internal standard and regulations
Training and support of line managers and staff with logistical responsibilities
Management of the logistics team
Establish filing systems/archives in all offices
Initiate and maintain necessary leases, licenses and contracts with relevant authorities and suppliers
Provide regular analysis and reports on procurement, fleet management, warehouse and any other duties
Provide support in case of gaps
Support the organization in the opening new offices/missions
Job Specifications

Essential Requirements

Qualifications and Knowledge

Degree in Logistics, Supply Chain Management or related field, or as alternative Certification in Humanitarian Logistics or similar, or extensive experience in humanitarian logistics
Relevant qualifications or training courses desirable
Fluency in English and French written and oral
Good knowledge of MS Office
Professional experience

Minimum 5 years’ relevant working experience in emergency context or related fields as Logistics Manager
Working experience with international NGOs in management of international cooperation projects funded by institutional, private donors and sponsorship programs
Knowledge of the main donors regulations (ECHO, UN, DEVCO, AICS)
Experience in logistics management
Experience in Security Management
Skills and Abilities

Strong capacity to adapt behaviour to the needs of the situation in dynamic contexts, while dealing with different situations
Strong flexibility to work in structured and not-structured logistics team
Capacity to work under stress, autonomously and in problems prevention/resolution
Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
Good communication, negotiation skills and sensitivity in dealing with clusters on critical issues
Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring
Strong organizational and problem-solving skills with analytic approach
Strong interpersonal, management and leadership skills
Ability to integrate and work well within multi-ethnic and multicultural teams
Strong negotiation, interpersonal and organization skills
Strong commitment to the Mission of WeWorld, genuine interest for humanitarian aid
Desirable requirements

Fluency in another language (Arabic, Spanish)