ORGANISATIONAL BACKGROUND
TRAFFIC is a leading non-governmental organisation working globally on trade in wild animals and plants in the context of biodiversity conservation and sustainable development. Its mission is to ensure that trade in wild species is legal and sustainable for the benefit of the planet and people. TRAFFIC International East Africa is a registered branch of TRAFFIC International headquartered in the UK. It is based in Arusha, Tanzania, and has a geographic responsibility extending from Eritrea to Tanzania.TRAFFIC International is a charity and limited company registered in the UK. TRAFFIC’s head office, based in Cambridge UK, provides worldwide leadership, coordination, cross-regional and corporate functions. TRAFFIC’s local engagement is managed through programme offices operating under the auspices of the UK charity, with staff based in a hub office and at other strategic locations where necessary. Programme offices operate within a geographic area of responsibility focused on one or multiple countries where TRAFFIC aims to help deliver priority programme outcomes. TRAFFIC works in strategic alliance with IUCN and WWF on wildlife trade issues. 

The annual salary range for this position is between $27,500 to $31,000 depending on the experience and skills.

CHARACTERISTIC DUTIES
The core function of the Finance Manager is to manage and coordinate the finance operations in the TRAFFIC International East Africa Office and be responsible for the day-to-day financial accounting, preparation of consolidated financial reports and budget analysis. The Finance Manager is also responsible to support and maintain a consistent and efficient administration of financial reporting for projects and provide guidance to management on future financial plans. 

The Finance Manager position includes supervisory responsibilities.

SPECIFIC ROLES

• Prepare the periodic financial report in the accounting software, monitor cash flow, cost recovery and establish project expenditure status reports.

• Oversee the preparation of timesheets, expense verification, journal entries and bank reconciliation by the Finance Officer(s).

• Oversee the preparation and maintenance of the assets list, filing of bank statements, funds transfer receipts and certified journal entries by the Finance Officer(s).

• Responsible for preparing monthly, quarterly and annual financial reports at the consolidated, core and project levels for TRAFFIC International and donors.

• Prepare quarterly Intercompany schedule for submission to TRAFFIC International

• Prepare Balance sheet schedule for submission to TRAFFIC International.

• Analyse the expense verification reports from the East Africa office in Tanzania for accuracy and to ensure compliance with donor requirements.

• Prepare annual budgets, financial forecasts and provide an evaluation of project expenditure, in consultation with the management.

• Manage key program documents including filing of invoices, contracts, vouchers and other related documents in line with Field Accounting Manual and donor requirements.

• Ensure that accounting transactions are entered in the financial systems in a timely manner.

• Issue, track and reconcile approved travel advances to programme staff; review advance expense reports, review advance reconciliation and claims for completeness and accuracy.

• Verify the financial content of TRAFFIC East Africa’s proposals to ensure compliance with TRAFFIC and donor guidelines.

• Manage processes in connection with the annual audits, including preparation of reconciliation schedules and providing guidance in audit sampling requests.

• Provide financial reports and interpret financial information to managerial staff while recommending further courses of action.

• Keeping abreast of changes in financial policies, regulations and legislation and ensure organisational compliance and implementation.

• Responsible for the preparation of financial accounting, project financial reports, forecast expenditure reports, income and expenditure and budget, in compliance with TRAFFIC financial policies and procedures.

• Cash flow planning, forecasting and analysis.

• Liaising with other offices in the network.

• Coordinate with the East Africa regional office and TRAFFIC International for the preparation of monthly, quarterly and annual financial reports at the consolidated, core and project levels.

• Manage the annual audit process, preparation of financial documents for audit and review audit reports with the management.

• Be TRAFFIC International East Africa’s Audit point of contact.

• Provide support and capacity building to the Finance and Administration Officer.

• Work closely with Finance team at TRAFFIC International office.

• Any other duties as assigned by Operations Manager and Programme Office Director.

SUPERVISION
1. Directly supervise the Finance and Administration Officer.