JOB DETAILS:
Administrative Assistant
Job Purpose
Provide secretarial services and administrative support to enhance the smooth running of the central office.

Responsibilities:
• Respond to inquiries from staff, parents, and students coming to the administration department and guide them to the appropriate department.
• Manage appointments for parents with DoS and Assisting the DoS and other Department Heads with tasks as needed.

• Typing out of official letters, updating the files and maintaining records.
• Monitor office supplies and place orders when necessary.
• Managing meetings and making necessary preparations as required.
• Coordinating internal and external correspondence and communication
• Communicating SLT meeting notice as per calendar and maintain attendance records and minutes of these meetings.
• Handling stocks orders and dispatch of office stationery, support staff uniforms, security, drivers and any other materials managed centrally.
• Process timely Work Permits / Teaching License for expatriate staff across campuses and maintain updated records. Ensure timely submission of Work Permit records as required by the Immigration.
• Consolidate reports from HR / OPM / Academics / Marketing / QM / IT; submit to DoS for Board meetings / bi-annual report / AFED.
• Maintain updated contracts for canteens, bookshop and other vendors.
• Arrange accommodation for invited guests, trainers and facilitators.
• Reporting on a weekly basis to the DOS, or as advised by the DOS.
• Communicate Press Releases and other forms of communication to stakeholders, Mosque noticeboard and the internal staff.
• Any other job assigned by the supervisor.

Requirements
• Diploma in Executive Secretarial Services or equivalent.
• Certificate in Graphic Designing (as an added advantage).
• Computer Literacy.
• Minimum two years’ experience in an Admin role