Administration Officer

at Multflex General Supplies
Location Dar es Salaam, Tanzania, United Republic of
Date Posted March 7, 2023
Category Administration
Job Type Contract
Currency TZS



We are looking for a reliable Administration Officer. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. Qualifications:


  • Degree/Diploma in Business Administration, Accounting or related field.
  • At least one to two years’ experience in related position.


  • Key performance Indicators
  • • Perform duties in a safe and responsible manner
  • • Arrange appointments and maintain Managing Director diary (calendar) for his meetings.
  • • Handling of all incoming mails and faxes for Managing Director
  • • Preparations of Board Meetings, workshops, hotel reservations and trainings.
  • • Receive and screens visitors by answering questions or providing information
  • • Deal with general enquiries in a courteous manner
  • • Preparing Invoices, tax invoices, purchasing Orders,preparing & sending statement of accounts to the clients for payment.
  • • Handling cash.
  • • Making full range of travel arrangement for directors and other senior members
  • • Type correspondence, agenda, minutes, reports, memoranda, forms and agreements
  • • Requisition of stationeries and office requirements and making full control of them in term of distributions.
  • • Screening telephone calls and directing to parties required
  • • Records or logs incoming information and follow-up on missing or incomplete information
  • • Sets up files by numerical, alphabetical or other method
  • • Filling of various documents,assesments and reports
  • • Completing general administrative tasks as directed by Department Managers
  • • Filling of employee records in personnel files
  • • Effectively oversee the ‘hard-copy’ filing system and recommend improvement when the need arises
  • • General administrative support to the Human Resources function as required
  • • Word processing, photocopying, binding and general administrative assistance as required
  • • Schedules Conference Room and arrange meetings, facilities and services
  • • Notifies attendees or participants of time and place etc.
  • • Carry out any duties that I may be assigned

Applying Instructions

Please send cover letter and CV to

 the subject line should include the job title. No phone calls will be accepted