Redax Traders (Factory) is a Tanzanian company based in Kinyerezi, Dar es salaam that deal with designing, manufacturing and supplying hospital furniture like hospital beds, examination beds, delivery beds and so forth. Our success depends on people, productivity and quality. The office administrator is a supportive force in each of these areas, and we’re currently seeking someone stellar to take the reins. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.

Objectives of this role

• Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning
•  Manage company facilities, including space planning/design, vendor contracts and relations, and office functions and services
•  Serve as primary liaison between company staff and managers, providing information, answering questions and responding to requests
•  Oversee and achieve organizational goals while maintaining an efficient, productive and positive office culture and employee experience

Responsibilities

• Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail
•  Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents
•  Update spreadsheets used by accounting, production, and field services by maintaining a systematic filing system (manual and computerized)
•  Professionally answers phone calls and responds promptly to employee and customer inquiries
•  Effectively communicates and implements company policies
•  Monitors company activities and updates calendar of events
•  Welcomes customers and guests in a professional and friendly manner
•  Coordinate and oversee all office activities
•  Ensure adherence to relevant company procedures and policies
•  Provide assistance with different budgeting and bookkeeping activities
•  Control the office supplies state and make sure it is in accordance with office needs
•  Oversee the cleanliness of office space

Required profile for job ad : Office AdministratorRequired skills and qualifications

• Diploma or equivalent in Business administration (accounts or finance preferred)
• Proven excellence as an office assistant, office administrator or in another relevant position
• Strong time-management and multitasking abilities
•  Knowledgeable in Microsoft Office applications and aptitude for learning new software and systems
•  Ability to maintain confidentiality of company information
•  Positive and professional work attitude
•  Team player with superb interpersonal skills
•  In-depth knowledge of office management and accounting processes
•  Superb written and verbal communication skills