About the job

Professional experience:

Has participated in the development and improvement of Management System content (i.e. company Standards, Procedures and Plans), and the definition of formal Business Processes;
Has worked across multiple departments/functions within a business (preferably within the oil & gas sector) which utilised an integrated management system;

Technical competencies:

Highly proficient in the use of MS Word particularly in the use of templates and the consistent formatting of documents;
Highly proficient in controlled document management, particularly the practical application of master and reference datasets;
Highly skilled in Excel & PowerPoint and have practical knowledge of Power BI.
Knowledgeable in the areas of SharePoint site design, configuration and administration;

Behavioural competencies:

Ability to work in a multi-cultural business setting and excellent interpersonal and communication skills are essential.
Language: Fluent in English, (spoken & written); Swahili would be a plus.

Roles and Responsibilities

To update and maintain the EIMS document development schedule and the overall Master Document Register (MDR) for EIMS, and to support and supervise the delivery of documents through liaison with Element Champions;
To ensure new and updated documents are in line with the requirements of EIMS and that they are uploaded, and superseded/redundant documents placed beyond use, expediently;
To provide assistance to the whole of the company's Corporate team on matters related to their documentation management activities;
To participate in the development of Integrated Management systems including training of personnel on the topic and promotion of the EIMS to all users;
To perform constant analysis of documentation to check for conformity and/or consistency with EIMS standards particularly document data quality such as appropriate classification, metadata and assignment of attributes as well as consistency in style, format, graphics, and symbology;
To coordinate with the company's Project for selecting which Project documents will be housed in the EIMS or the ones which will remain within the Project document management system. This includes the timely removal of documents as necessary toprevent duplication;
Respect requirements for document confidentiality;
With the EIMS Coordinator, define, develop, implement and maintain the content development plan for the EIMS intranet site as well as maintaining the SharePoint site itself;
To gather lesson learnt and provide feedback to stakeholders, as required.