Personal Secretary II
| Location | Dar es Salaam, Tanzania, United Republic of |
| Date Posted | June 8, 2022 |
| Category | Administration Management Secretary |
| Job Type | Full-time |
| Currency | TZS |
Description
| JOB SUMMARY | N/A |
| DUTIES AND RESPONSIBILITIES | i. To type all general correspondences and confidential matters; ii. To keep records of events, appointments, dates of meetings, duty travels of the relevant office, and other work programs and provide information to the appropriate head of the office and staff as appropriate; iii. To facilitate staff availability of files and documents for office functions; iv. To deliver messages and information to the appropriate officers; v. To assist Personal Secretaries under her in the usage of office equipment and other facilities; vi. To prepare letters/ minutes for invitation for the meetings; vii. To prepare minutes for informing staff on the travel schedules of the Head; viii. To receive visitors and observe customer care principles, ascertain the nature of the visitor’s business and relay information to the head; ix. To make and confirm transport and hotel bookings for the head; x. To follow-up implementation of the directives of the Executives and Heads; and xi. To perform any other duties as may be assigned by supervisors. |
| QUALIFICATION AND EXPERIENCE | • Holder of Certificate Secondary Education Examination (CSEE) with passes in English and Kiswahili plus Certificate in Secretarial Studies with passes in Shorthand (English) and Hati Mkato (Kiswahili) at a speed of 80 words per minute. • Candidate must have computer knowledge in MS- Word, MS- Excel, Internet, Email, MS- Publisher from recognized institutions. |
| REMUNERATION | SALARY SCALE: ADEM 2 |