JOB DETAILS:

Purpose of Job

The Warehouse Assistant will oversee the daily operations of the warehouse, ensuring efficient and effective support for various logistics and inventory management activities. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment

Main Functions

The Warehouse Assistant supports the efficient operation of the warehouse by handling the receipt, storage, and dispatch of supplies. This role involves maintaining inventory accuracy, ensuring compliance with safety standards, and assisting with various warehouse tasks as needed

Specific Responsibilities

• Receive incoming shipments and verify their contents against purchase orders and shipping documents.
• Inspect supplies for damage or discrepancies and report any issues to the Warehouse and Distribution
• Ensure proper documentation of received goods.
• Store supplies in designated areas in an organized and efficient manner.
• Assist with the maintenance of accurate inventory records using warehouse management systems.
• Conduct regular stock counts and help reconcile inventory discrepancies
• Pick, pack, and prepare orders for dispatch according to shipping instructions.
• Ensure that supplies are packaged securely to prevent damage during transit.
• Assist with the loading and unloading of shipments
• Follow all health and safety protocols to maintain a safe working environment.
• Participate in regular safety drills and training sessions.
• Ensure that all warehouse areas are clean, organized, and free from hazards.
• Maintain accurate records of all warehouse transactions, including receipts, issues, and returns.
• Prepare reports on inventory levels and warehouse activities as required.
• Ensure compliance with Africa CDC’s documentation standards and procedures.
• Assist warehouse staff and management with various tasks as needed.
• Collaborate with other team members to ensure smooth warehouse operations.
• Provide support during inventory audits and other warehouse-related activities.

Academic Requirements and Relevant Experience

• A diploma in Supply Chain Management, Accounting, Logistics Management, Business Management, or Supplies Management with minimum of 3 years of experience.
• Bachelor’s degree in supply chain management, Accounting, Logistics Management, Business Management, or Supplies Management with a minimum of 2 years of relevant professional experience in warehouse operations or logistics. Experience working with humanitarian organizations or in the public sector is an asset.
• Additional training or certification in warehouse management, logistics, or a related field is an asset

Required Skills

• Excellent verbal and written communication skills in any of the AU working languages (Arabic, English, French, Portuguese, Spanish and Swahili) and working knowledge in other AU Languages will be an added advantage.
• Able to work in a fast-paced environment
• Familiarity with inventory software, and able to upload data into the company system
• Able to work independently
• Pays attention to detail and monitors the quality of inventory
• Highly organized and able to store items efficiently
• Must follow all health and safety procedures and regulations as dictated by the organization