JOB TITLE: JOB ADVERT- Procurement Officer and Tender Specialist (Immediately)

JOB LOCATION: Dar Es Salaam Tanzania

Company Name: Caliber First Group Limited (CFGL)

Caliber First Group Limited (CFGL) seeks a detail-oriented, thorough, and organized tender specialist to oversee and ensure contract compliance for procurement and supplier contracts. Responsibilities include: Monitoring the tender submission process for formatting, completeness, consistency, and compliance. Assists in the management of data related to the tendering process.

JOB DESCRPIRTION:

Responsibilities:

• Review, analysis and preparation of Tenders, Proposals and Pre-qualification responses, including but not limited to the technical, commercial and contractual aspects of these documents. Collection of all documents to be included in the offer, such as pre-qualification documentation, Technical & Operational documentation, Pricing, Commercial & Legal exceptions, Certification, Bank Guarantees & Bonds, etc.

• Distributing tender packages across the relevant teams and establishing specific tasks per team, ensuring their collection within required deadlines.

• Manage all aspects of bid preparation efforts in accordance with various Clients’ Tender Procedures.

• Work with the Procurement Team and Sales Team to facilitate deal and risk reviews to avoid unknown, un-quantified risks during the bid preparation phases.

• Develop a strong understanding of the nature of works along with project and tender requirements and preparation of compliance statements

• Develop strong working partnerships with other functions (HODs, Procurement, Sales, Finance, Logistics, etc.) to enable effective communication, on-time responses, improved information flow to help shape winning and profitable bids.

• Monitors the tender submission process for formatting, completeness, consistency, and compliance

• Preparations of technical proposals for a range of items by coordinating with Tender Committee Team.

• To act as the company’s internal contact point for the customer during the enquiry and bidding processes

• To handle incoming tenders and by keeping a prioritized listing of outstanding tasks, and analysis of tender requirements

• To respond to the tender participant’s (technical based) questions requests in a timely and efficient manner.

• To clarify subsequent documents and to prepare detailed tender documentations in a timely manner to execute awarded tender the contract

• Preparation Request for Proposals and Obtaining Price Offers from International Vendors during Tender Process as per Drawings and Specifications

• Investigates potential suppliers to determine if they meet the specified requirements

• Analyzes and resolves any of a wide variety of problems encountered through coordination with Internal team and Client representatives.

• Provides guidelines, explains and interprets requirements as well as planning required training to subordinates.

Qualifications and experience:

• Must have a bachelor degree in Procurement or equivalent

• Solid knowledge and understanding of procurement processes, policy, and systems

• Minimum 2 years’ experience as a procurement officer or related position

• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)

• Understanding of contract terminology, competitive bids, purchase orders, and vendor relationship management

• Ability to analyze problems and strategize for better solutions

• Ability to negotiate, establish, and administer contracts

• Excellent verbal and written communication skills

• Ability to multitask, prioritize, and manage time efficiently

• Accurate and precise attention to detail

• Ability to work well with management and staff at all levels

• Goal-oriented, organized team player

• Ability to work well with a team

• Meeting Deadlines

• Able to work and thrive in a high-stress and fast-paced environment

Applications must include:
Curriculum vitae/resume.
Name and contact details (phone and email) of three referees.
Send your applications to: recruitment@caliber.co.tz