JOB DETAILS:
PROCUREMENT MANAGER (Dar es Salaam)
Reference Number
AL24062022

Description
• Procurement Management
• Develop the annual and monthly Procurement Plan for the procurement of goods, works, and services in consultation with the Supply Chain Manager with a focus on: o Timely delivery of procured services o Obtaining the best value for money o Utilizing buying power leverage
• Monitoring of re-order level of spare supplies and inventories and ensuring timely availability of materials, equipment, spares, and engineering utilities as per agreed schedules.

• Maintain records of goods ordered and received, thereby ensuring that all procurement documentation is appropriately filed
• Prepare payment and cash flow forecast for imports and local purchases based on payment terms
• Advise internal customers on the appropriate procurement process to be followed
• Manage the tender process in adherence to the Procurement Policy, inclusive of the following: o Develop tender documents for approval by the Tender Committee, inclusive of requests for information, requests for proposals and adverts for procurement o Guide tender evaluations and ensure alignment to the internal processes o Schedule and facilitate tender openings o Draft letters/e-mails of feedback to all bidders o Participate in contract negotiations with vendors in collaboration with the representation of respective user departments o Monitor compliance with the tender review process o Chair the Tender Committee. 2. Relationship Management

• Develop and maintain constructive and cooperative working relationships with suppliers, colleagues, and management to ensure business continuity. Facilitate supplier meetings in the discussion of procurement processes to identify bottlenecks and identify initiatives to address queries/concerns raised
• Work across service providers to achieve value through maximized savings benefits, reduced duplications, and negotiate fixed contractual agreements. Administer contract performance, including delivery, renewal, warranty, damages, and insurance
• Conduct efficient and collaborative procurements which are corporately compliant (tendering, quotations, negotiations, evaluation award, contract management, supplier relationship management) and which results in a high value-adding commercial outcome.
• Maintain an updated database of suppliers 3. Budget Management
• Develop the annual procurement budget based on operational and financial targets for Supply Chain
• Monitor the operating budget to ensure expenditure is aligned to budget allocations while addressing budget variances with the Supply Chain Manager
• Authorize expenses as per approval matrix or delegation of authority 4. Record keeping
• Work closely with Warehouse Manager to maintain an updated accurate records receipts and ensure timely processing GRNs

• Keep records of all procurement activities for both local and imported while ensuring an updated record of prices changes is maintained
• Work with Commercial Officer [Inbound] to ensure LCs and Cost sheets are prepared correctly and timely
• Introduce a proper filling system where accessing and retrieving records should be done easily 5. Manage Supply Chain KPI Dashboard
• Work with Supply Chain Manager to create KPIs dashboard for supply chain department and perform monthly update/reporting 6. People

Management
• Participate in the recruitment of subordinates in collaboration with management and the Human Resources Department

• Manage the performance of direct reports, ensuring agreement of annual goals, measuring performance against agreed goals, and dealing with areas of non-performance
• Manage the development of staff and identify training interventions in support of career development
• Input into the development of succession plans for the department in consultation with management
• Coach and mentor team members to foster personal growth and teamwork
• Approve leave, subsistence, and travel expenses as per the approval matrix 7. KPIs
• Savings
• On-Time In-Full
• Order Cycle Time
• PO after invoice
• Order Creation Time
• Supplier payment compliance

Requirements
• Degree in Business Administration, Accounts, Economics, Engineering Management, Transport, and Logistics / Supply chain.
• Qualifications as an added advantage: MBA
• Professional registration: Registration with Procurement and Supplies Professionals and Technicians Board (PSPTB) as an added advantage.