Job Description

Prime Ministers Office
Tanzania National Coordinating Mechanism

Vacancy Announcement

Oversight Officer

General Profile and Background

Since 2003, the Global Fund to Fight AIDS, TB and Malaria has supported the United Republic of Tanzania through a portfolio of 16 grants, funding health programs in the mainland and with a separate portfolio in Zanzibar. Currently, two Principal Recipients manage grant funds:

Ministry of Finance and Planning on behalf of the Government of Tanzania and MDH as a civil society organization engaged in the health sector community work.

The Tanzania National Coordinating Mechanism (TNCM), housed under the Prime Minister’s Office is a high-level Governance body whose mandate is to oversee resource mobilization and implementation of Global Fund (GF) supported programs to fight against HIV/AIDS, Tuberculosis (TB), and Malaria, as well as building Resilient and Sustainable Systems for Health (RSSH).

The TNCM is composed of multi-sectoral stakeholders categorized into three broad categories namely: State Actors (Government): Development Partners; and Non-State Actors (Civil Society Organizations). The inclusion of diverse stakeholders is aimed at including people with different interests and perspectives, thus increasing the probability of achieving a measurable impact against the three diseases.

TNCM operates through two permanent committees namely: Management and Oversight. The TNCM with its two committees is assisted by a Secretariat that is responsible for running its affairs on a day-to-day basis and provide administrative support.

The TNCM is in the process of recruiting an Oversight Officer to provide Technical Oversight support to the TNCM

JOB DESCRIPTION

Main Duties

The primary duties for this position are to provide Technical Oversight support to TNCM

A: Specific Oversight Responsibilities

Support TNCM and operational structures
Under the direction of the Executive Secretary, the Oversight Officer is responsible for responding to the oversight needs of the TNCM and for ensuring that all Oversight Committee members’ are knowledgeable about Global Fund strategic and technical oversight directions and guidelines.
Being part of: the oversight committee, funding request development process, program reviews, grant-making process, grant renewals and grant closures, in accordance with Global Fund Modalities, procedures and guidelines.
Work in close collaboration with the TNCM Executive / Management Committee, TNCM members and alternates, Oversight Committee and other committees, National Programs, agencies and institutions represented on the TNCM and operating in the country, to support relevant harmonization and portfolio optimization.
Provide technical assistance and capacity building to Principal Recipients/Sub-recipients in preparation and presentation of oversight reports (based on Progress Updates and Disbursement Requests / Progress Updates, Grant Dashboards, and other reporting tools). Provide support to the Executive Secretary to provide orientation and training of new TNCM members in Oversight or refresher training to TNCM members.
Enhance efficiency throughout oversight of Global Fund grant
Assist the Oversight Committee in the development, costing and implementation of annual oversight plan, ensuring that the plan is carried out with focus on GF grants’ strategic and effective contribution to national programs performance and will include relevant elements and indicators related to Risk Assurance, Resilient and Sustainable Systems for Health (RSSH), In-country Review and dialogue, co-financing, procurement and supply chain management, funds absorption and quality and efficiency of service delivery.
Accompany the TNCM through the oversight of the grant­making process to ensure strategic alignment with the country contextual realities.
Develop procedures (including ToRs informed by all relevant stakeholders) and templates for issue-driven site visits, facilitate site visits. As much as possible, leveraging on other in-country field visits (e.g. regular field visits organized by Ministry of Health and other donors, etc.) to enhance efficiencies.
On a continuous basis, document information regarding grant oversight, in particular information related to grant optimization and impact. Including important data and data analysis related to relevant programs at the national level.
Work with the PRs and Oversight Committee to hold and maintain ongoing data-driven dialogue for grant performance purposes, and ensure that appropriate linkages with other coordinating bodies in country are maintained.
Work with the PRs and TNCM to analyse the management letters, review the grant performance and update, guide the TNCM on its implications for remedial actions and relevant adjustments.
Support TNCM (through the oversight committee) to actively monitor and manage risks, by ensuring that they are adequately anticipated and mitigated. This includes taking part in the development of risk assurance planning and validation processes.
Lead analytical data-driven discussions and decisions
Attend and support regular programmatic, financial and system’s briefings (led by the TNCM and/or other relevant partners) on results of the three diseases programs on behalf of TNCM members and alternates, the public, private and NGO stakeholders
Ensure that all TNCM members’ and alternates are knowledgeable about the national policies related to the three diseases and RSSH reporting requirements as well as the key indicators used in this process – ensure alignment and strategic complementarities with the GF grants indicators (programmatic, financial, Procurement and Supply Chain Management (PSM), RSSH, Management, etc.).
Ensure that all key processes(f unding request development process, program revisions, etc.) are driven by socio- epidemiological data in the country, drawn from in-country discussions and dialogues.
Oversee timely and accurate updates of reporting tools through thorough triangulation of information of the Oversight Committee presentations to the TNCM and ensure that the most effective and efficient decisions are taken in order to anticipate and mitigate potential bottlenecks.
Ensure that credible and verified data from legitimate Community Based Monitoring is incorporated in the oversight assessments and reports and inform decisions accordingly.
Perform any other duty as requested by the TNCM Executive Secretary

Key qualifications and experience

Degree in Medicine, Public Health, Project Management/ Monitoring and Evaluation or relevant profession. Population studies orientation is highly desirable and advanced degree is preferred.
At least 5 years of experience in the health sector or Monitoring & Evaluation of projects/programs
Experience or practitioners working at Health Facilities, Local Government or involvement in TB/HIV/AIDS Care and treatments will be of added advantages.
Knowledge and experience in project-level or national-level monitoring and evaluation system implementation
Proficient in Microsoft Office applications especially Excel / Access, email, internet and websites essential
Data base management
Core Skills
Ability to work effectively with staff and organizational stakeholders
Health Indicator and data analysis skills
Strong inter-personal skills and proven ability to communicate and interact with high-level officials from the government, NGOs, UN Agencies and the private sector
Strong writing, presentation and communication skills and experience in writing /editing proposals as part of a team essential
Ability to handle multiple tasks simultaneously, set priorities and work independently as well as being a part of a team
Previous development experience and/or background with government or private sector desirable
High degree of organization, initiative and time management
D: Personal Qualities

Effective Team-Leader.
Able to work under pressure and to meet strict deadlines.
Able to synthesize information and communicate persuasively and appropriately to diverse audiences.
Conflict resolution skills.
Good communicator.
Term of Service
The position of the Oversight Officer is of one year contract period. The is renewable based on performance and availability of funding for the position.

Interested applicants who fully meet the requirements, should send a cover letter and detailed Curriculum Vitae (CV) in pdf and email to: tncmtanzania@gmail.com, within fourteen days (14 days) from the date of this advertisement. The CV should include contact details of three professional references, one being Your current Employer if you are employed. Late submission of applications will not be accepted. Only Shortlisted candidates will be contacted.