Key Duties and Responsibilities:

• Provides administrative support to ensure efficient operation of the office.

• Handle office tasks such as documentation and filing.

• Organize and schedule meetings and appointments appropriately to avoid conflict.

• Prepare presentations, generate reports and take minutes from meetings.

• Manage the delivery of documents to different entities.

• Complete operational requirements by scheduling and assigning administrative projects and expediting work results.

• Makes travel arrangements for staff such as booking travel means, and hotel or restaurant reservations.

• Exhibits polite and professional communication via phone, e-mail, and mail.

• Supports the team by performing tasks related to organization and strong communication.

• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
Qualifications, Skills, and Experience:

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.

• Knowledge of office management systems and procedures.

• Strong communication skills, characterized by excellent writing and speaking skills.

• Must possess excellent multi-tasking skills and be able to function under pressure.

• Ability to handle fast-paced environments with minimum supervision and meet project deadlines. Knowledge of Boda Boda financing is a plus.

• Ability to use a tablet/smartphone/computer, experience with Google Applications is an advantage

• Must be patient and willing to help others in solving problems while maintaining a positive attitude at all times

• Must have a keen eye for detail and follow instructions precisely

• Should be fluent in English and Swahil