JOB DETAILS:
Position Overview
The Fixed Assets Specialist will be responsible for effective and efficient performance of the HJFMRI Tanzania fixed assets and inventory unit. The incumbent will perform all Fixed Assets and Inventory roles including maintaining an updated fixed assets register throughout the year and controlling inventory to successfully support the implementation of the HJFMRI Tanzania PEPFAR HIV Program. The position is based in Mbeya Tanzania and reports to the Procurement Manager.

Main Roles and Responsibilities
• Implement and enforce fixed assets and inventory policies and procedures.
• Maintain inventories and fixed assets custodial records.
• Enforce proper security of assets, ensuring care, custody, and safe keeping.
• Work closely with requesting department during inspection of the incoming consignments to ensure that goods received are in accordance with the procured quantities and specifications.
• Report in writing all changes in status of fixed assets to the Procurement Manager.
• Monitor fixed assets and inventories and ensure they are properly maintained.
• Perform inventories based on inventory schedules provided by Procurement Manager.
• Perform property inventories as directed and reports the results to the Procurement Manager.
• Perform inventory of all fixed assets transferring to other locations.
• Report changes in asset status and excess status to the Procurement Manager for eventual disposal requests.
• Responsible for tagging or engraving bar codes to the fixed assets as supplied and directed.
• Ensure property is only used for official purposes.
• Report any property incidence (such as lost or stolen assets) to the Procurement Manager and official authorities (i.e., security and police).
• Ensure hand receipts are signed and filled for all portable electronic devices (laptops, netbook, iPads, etc.) in accordance with HJFMRI SOPs and tools.
• Ensure laboratory equipment are decontaminated prior to relocation, donation, or disposal of equipment.
• Collaborate with the Administration and IT department leads to track the maintenance of program equipment (vehicles, IT equipment) or leased equipment, if any.
• Collaborate with other staff to ensure all fixed assets are captured in the register.
• Prepare and submit weekly fixed assets report to the supervisor. 19) Perform any other duty as assigned by the supervisor.

Minimum Qualifications
• Degree in Procurement and Supply Chain Management, Inventory Management, Inventory Control, Materials Management, or related field required.
• A minimum of three (3) years’ relevant experience required.
• Demonstrate high integrity and strong values, including confidentiality.
• Analytical, solution oriented and exceptional organizational skills.
• Ability to meet and communicate schedules and deadlines.
• Excellent interpersonal, communication and relationship skills, including flexibility, diplomacy, intercultural communicative competence, and respect for colleagues.
• Proficiency in MS Office applications, assets, and inventory applications / software.
• Demonstrate exceptional professional judgment.
• Ability to multitask, successfully manage work pressure, with minimum supervision.
• Excellent communication, relationship, and interpersonal skills.
• Ability to travel to supported sites to verify assets.

All applications (cover letter and updated CV with three professional referees, in PDF format) should be submitted to recruitment@wrp.or.tz not later than 13th October 2023. Hand-delivered applications shall not be accepted. To be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. As detailed in the job description(s) below, those who do not meet the minimum requirements will not be considered.

HJFMRI is an equal-opportunity Employer. Women are encouraged to Apply.