Families and Futures Coalition HR + Administrative Specialist
Location | Dar es Salaam, Tanzania, United Republic of |
Date Posted | December 21, 2021 |
Category | Administration Management NGO |
Job Type | Full-time |
Currency | TZS |
Description
Key Responsibilities:
This role is primarily responsible for the HR + administrative support needed by the coalition, as well as providing training and coaching on HR + administrative skills to coalition members. Please see www.thesmallthings.org/ffct for more details on the coalition project.
Administrative Support, HR + Operations (40%)
● Oversee registration of the coalition as an independent entity in Tanzania when necessary
● Implement operational systems, processes and policies
● Oversee all aspects of HR function and ensure all personnel files are updated with current employee information, CVs and performance review documentation
● Make sure the staff health insurance is active and up to date
● Supervise the office routine and hygiene
● Work with advocates on organization compliance (visa, case, HR and legal matters)
● Compile weekly Monday minutes
● Manage staff calendar
● Enter staff objectives into excel and share with all the staff
● Operate office equipment and maintain necessary office services
● Appraisal timeline management and distribution of forms
● Assist with hiring and recruitment of staff
● Oversee committees and address
● Assist executive director as needed
Training + Specialist Work (60%)
● Spend 2 days per week travelling to different sites to consult on HR + administrative support
● Spend 1 day per week providing training/consultancy at the hub site to organizations looking for HR or administrative support, as needed
● Work with Capacity Building Coordinator and Coalition Manager to create HR + Administrative toolkits
Required Candidate Qualifications
● HR or administrative background and relevant experience
● Fluent spoken and good written English
● Comfortable using Google Drive and Google Docs/Word and Google Sheets/Excel
● Extensive cross-cultural experience
● Able to handle conflict and mediate between groups with competing needs
Applying Instructions
Please send your resume/CV and cover letter to
reubensamwel@thesmallthings.org.
Due to the large number of applications we generally receive, we regret that we are unable to personally respond to every applicant.