Terms of Reference for Consultancy Service for Data Collection for

The Enterprise Scaling up Project: Hilti Phase Three (3) in Kilimanjaro Region, Tanzania.

Hand in Hand Eastern Africa (TZ),

P.O.BOX 7152, Arusha

Tel: +255 743 720 805, Email: infotz@handinhandea.org

Reference Number: HIHEA/Tz-01/2021

1. Summary of the Consultancy Services

These Terms of Reference are associated with a call for a Vat Added Tax (VAT) registered firm based in Tanzania to provide consultancy services to Hand in Hand Eastern Africa (TZ) to conduct baseline data collection for the Enterprise Scaling up project Hilti Phase Three (3) in Kilimanjaro region, Tanzania.

Consultancy Title: Consultancy Service for Data Collection for the Enterprise Scaling up Project Hilti Phase Three (3)

Geographical location: Moshi DC, Hai, Mwanga, Siha, and Rombo districts in Kilimanjaro region

Appointment type and duration: Fixed Term Contract

Expected commencement date: January, 2022

Application deadline: 31st December, 2021.

2. Background

Hand in Hand Eastern Africa (HiH EA) is a registered Non-Governmental Organization (NGO) in Kenya, working for the economic and social empowerment of its poorest citizens to enable program participants to lift themselves out of poverty. HiH EA is part of the Hand in Hand global network. HiH EA works with the marginalized, vulnerable poor rural and peri-urban smallholder farmers (80% women) to help them lift themselves out of poverty through the power of entrepreneurship. The organization started operations in Kenya in October 2010 and is currently operating in 21 Field offices within 26 out of 47 Counties in Kenya. HiH EA has so far mobilized, trained and is training over 300,000 members (80% women, 40% youth) who have created over 296,000 enterprises and over 400,000 jobs.

Hand in Hand Tanzania (TZ) is part of the Hand in Hand network and works in Arusha and Moshi (Kilimanjaro Region). HiH TZ was initiated in 2018, with its headquarters in Arusha. It has mobilized over 16,000 members for enterprise development training and over 14,000 jobs created.

Hand in Hand International based in London provides support to both Hand in Hand EA and Hand in Hand Tanzania. The Hand in Hand model is based on setting up or mobilizing self-help groups that act as savings groups, delivering enterprise skills through training, promoting financial access and providing linkage to broader markets.

3. Project Description

The Enterprise Scaling up Project, funded by the HILTI Foundation, will contribute to the local economy and improve household quality of life for 20,000 farmers in cow dairy, poultry, and banana value chains in Kenya and Tanzania, over a period of 4 years (July 2021 to December 2025). The project will provide the farmers with the skills and opportunities to scale up their enterprises for better incomes and greater production volumes. The project has three main components:

1. Training in Business and Technical skills: addressing the lack of advanced business and technical skills required to achieve high incomes in farming-based enterprises. There will be two modules on business skills and market awareness and a module on best practice in each of the selected value chains.
2. Access to Finance: linking project members with vetted pro-poor financial service providers, including “outgrowing” schemes, supporting them to secure and grow their businesses in the selected value chains.
3. Scale up with Stronger Producer Groups: supporting producer groups to deliver greater volumes and better incomes for the 20,000 project members’ businesses within the selected value chains.

The overall objective of the project is to lift the majority of its members above the World Bank lower-income poverty line of US $3.20, and to lift a significant number of its members above US $8.00 to improve household wellbeing for 20,000 smallholder farmers in Kenya and Tanzania.

The project seeks to achieve the following key result areas.

• Increased profitability and resilience of 20,000 project members’ enterprises.

• Aggregation into 40-60 producer groups delivering greater volumes and better incomes for project members’ enterprises

4. Scope of the Baseline Evaluation

HIH EA is looking to hire a local consultancy firm in Tanzania to collect baseline data for this project

A consultancy firm in Kenya will be responsible for the baseline evaluation design and development of data collection tools along with collecting data in Kenya as well as compiling datasets from both countries, conducting data cleaning and analysis, report writing and dissemination for all baseline evaluation in both countries.

The consultancy firm contracted in Tanzania will be responsible only for collecting data from Tanzania side, which includes: hiring and training enumerators, conducting data collection, and data quality checks. The two consultancy firms must communicate and coordinate closely, to ensure the same interpretation of the data collection tools, methodology, data collection guides, and enumerators’ training manuals to ensure the consistency of data collected in both countries.

5. Roles and Responsibilities

The consultancy firm in Tanzania will be required to perform a minimum of the following roles and responsibilities:

Proven coordination with the data collection firm in Kenya and understanding of the study design, methods, data collection tools, and approaches – Consultant

Trained field supervisors, enumerators and/or moderators and note takers – Consultant**

Pilot study conducted, report submitted and comments incorporated and implemented – Consultant**

Data collection conducted – both quantitative and qualitative, and detailed field data collection report submitted – Consultant**

Detailed documentation of data quality control procedures submitted alongside – Consultant**

Raw data and finalized dataset, FGDs, and KIIs shared to the Consultant firm in Kenya and to Hand in Hand Tanzania – Consultant**

Participated in inception meeting and presentation of finding – Consultants and HiH EA(TZ)**

Developed work plan implemented as per agreed timeframes – Consultant **

6. Baseline Evaluation Methodology

Research design

The baseline evaluation will use both qualitative and quantitative methods. Data will be collected from the project location in Moshi DC, Hai, Mwanga, Siha, and Rombo districts in Kilimanjaro region, Tanzania. The selected consultancy firm will receive the study methodology, including the sampling frame**

Data protection

The baseline evaluation firm is required to adhere to the Hand in Hand Eastern Africa data protection and privacy policy throughout all project baseline evaluation activities, minimizing the collection of any non-essential personally identifiable information and ensuring secure storage and transfer of data. In addition, the consultancy firm is expected to explore any personal and professional influence or potential bias among those collecting and/or analyzing data and mitigating them ethically.

Ethical Considerations

It is expected that the evaluation will be conducted under the guidance of ethical considerations, which includes an adherence to the principles of openness of information given; sensitivity about gender, inclusion and cultural contextual contexts; reliability and independence of findings and conclusions as well as confidentiality of information and data protection. Informed consent must be provided by all respondents.

7. Expected Deliverables

The evaluation deliverables and due dates (subject to the commencement date of the evaluation) are outlined below.

Deliverables and due dates

Deliverables and Due dates

The consultancy firm is contracted and commences work – January 19, 2022

Data collection field plan. It will include: – January 28, 2021

• Risk and issue management plan
• Work plan
• List of enumerators plus their qualifications and experiences

Training enumerators and Pilot study – February 1-11, 2022

Data collection – February 1-11, 2022

Documentation of data cleaning procedures used – February 25, 2022

A detailed data collection report- February 25, 2022

Raw data and cleaned datasets submitted – February 25, 2022

Presentation of findings to HIH Staff – March 10, 2022

8 . Expertise and Experience

● A degree in Statistics or Rural Development, or related degree **

● Strong experience in Tanzania political economy, Agriculture, value chain development and market system approach **

● Excellent written and spoken English and Kiswahili languages

● Excellent skills in data quality checks, data cleaning and analysis

● Strong skills in research designs, sampling strategy, data collection methods and work plan (study schedule), and data quality control

● Experience in conducting quantitative and qualitative studies in Northern Tanzania

● Ability to use digital data collection tool and able to provide tablets

● Should be a VRN registered firm and able to issue EFD receipts.

9. The proposal should include the following:

· A short outline of the field planning and enumerator training approach. Max. 1 page.

· A proposed process and timeframe for the data collection activity, setting out the phases, the number of consultants and enumerators, and the number of person-days. Max. 1 page.

· A description of how you will ensure data quality throughout the process.

· The anticipated challenges and dependencies likely to affect the implementation of the data collection activity and how these should be addressed. Max. 1 page.

· A summary of the most relevant skills and experience of the proposed lead consultant and the consultant(s) together with her/his CV showing relevant previous assignments and clients. (Annex CVs separately). Max 2 pages per CV.

· A detailed fee quote and rationale for the consultants and an estimate for the operational costs. Max. 1 page.

10. Budget and Payment

The consultancy firm will provide a detailed budget, with a breakdown of the consultants’ fees and logistical expenses. The terms of payment will be negotiated upon signing of the contract.

Interested and qualified consultancy firms/ institutions or organizations should submit a technical and financial proposal that presents a detailed understanding of the TOR via email: infotz@handinhandea.org