Assistance Finance & Administration Officer

at Rafiki Social Development Organization
Location Shinyanga, Tanzania, United Republic of
Date Posted October 20, 2021
Category Accounting
Audit
Finance
Management
NGO
Job Type Full-time
Currency TZS

Description

Description

RAFIKI SDO

NEW JOB ADVERTISEMENT
Introduction

Rafiki Social Development Organization is a development and advocacy Non-Governmental and Nonprofit making Organization working with Children, Youth, Marginalized and Vulnerable groups, families and their communities to reach their full potential by advocating for their rights and tackling the causes of poverty and injustice. The Organization was established in January 2005 and registered under the NGO Act of 2002, issued with a registration number No.00NGO/00006336 to operate in Tanzania Mainland.

Rafiki-SDO is currently implementing the EpiC Project in Shinyanga Municipal Council and Shinyanga District Council which is funded by USAID through FHI-360 with the aim of addressing critical gaps and bottlenecks in the response to HIV-AIDS among key and vulnerable populations (KVP) and adolescent girls and young women (AGYW).

To facilitate smooth implementation of this project, RAFIKI-SDO wishes to recruit qualified, experienced, motivated and dynamic individuals in the following position;

  1. Job Title: Assistance Finance & Administration Officer - (1 POST)
    Office location: Rafiki-SDO-Shinyanga Office
    Work station: Shinyanga Office.
    Reporting to: Finance and Administration Manager
    Duration: 12 Months / Renewable (full time)
    Salary: Attractive package

• Establish financial systems and policies for the project to ensure Organization compliance, practices, and regulations;
• Provide financial and administrative support in the design, implementation, and monitoring of project activities;
• Advise project staff on donor requirements; and provide training on financial management, recordkeeping, operational systems, and policies as needed;
• Maintain audit trail for all projects matters i.e., proper book keeping both soft and hard copies, proper filling of project documents etc.
• Ensure sufficient internal controls are maintained throughout the project life, i.e., bank reconciliations and all expenses are with proper approvals and documentations.
• Maintain project fixed assets register
• Develop and monitor budgets for the project;
• Work with program staff to finalize and administer sub agreements, subcontracts, MOU and other related project agreements;
• Effectively communicate with and orient subrecipients to ensure understanding of donor regulations, cost norms and requirements. Ensure the financial monitoring of all
• Project sub-grants in accordance with proper accounting principles and donor requirements;
• Work with procurement process to ensure proper planning, purchasing and distribution of project products in compliance with Rafiki-SDO policies and donor regulations;
• Analyze project expenses, including financial reports, on a monthly and quarterly basis;
• Assess cost-effectiveness of methodologies proposed by the project leadership team;
• Coordinate input for the annual budgeting process with the Grant officer and subrecipients;
• Supervise other financial and administrative staff;
• Ensure timely preparation and submission of complete and accurate financial reports and cash requests as per donor requirements.
• Maintain effective linkages between technical components, grants and finance and administrative functions within the project.
• Oversee compliance of Donor financial policy guidelines, policies and procedure of Government of Tanzania relating to all statutory requirements (PAYE, WHT, SDL, WCF, NSSF, HESLB) and any other income tax.
Dealing with Problems:
Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
• Collates and provides technical support for the implementation of the project within assigned districts
• Puts in place systems to monitor and provide technical soundness in the implementation of the project in assigned districts/areas
• Works with minimum supervision
• Analyses issues for decision making to strengthen and support delivery of Education programs that meets organizational requirements and refer to line manager for approval.
Communications and Working Relationships:
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
• Maintains high contact with staff working on education program activities at PU or district level to offer support for understanding and implementation of education related activities
• There is a low contact with other staff to support them with understanding education programs and their support in the implementation of related activities.

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Gained through education, training, & experience

Qualification and Experience
• University degree in business administration, accounting, economics or another relevant field;
• At least three (03) years of experience working on donor-funded development programs and financial management;
• At least one (01) year in a supervisory role

Demonstrated behaviors needed by the post holder to successfully perform the role
• Demonstrating High level of confidentiality
• Knowledgeable of the Health system and activities in Tanzania
• Develops, motivates, coaches and promotes high performance by partners’ staff and collaborators.
• Teamwork.
• Working under pressure.
• Communicates clearly and effectively.
• Develops winning grants proposals.
• Works in a participative community approach.
HOW TO APPLY:

If you believe you are the ideal person we are looking for, please submit your application letter to Executive Director, Rafiki-SDO, P.O.BOX 2078, SHINYANGA. Describing why you are the right candidate for this position, curriculum vitae detailing your experience, copy of educational certificates and three (3) professional referees from previous and current place of employment.