Job Summary:

We are looking for an Administrative Assistant to perform a variety of administrative and clerical tasks that majorly include providing support to the various departments and assisting in daily office needs and managing our company’s general administrative activities.

Key Duties and Responsibilities:

● Provides administrative support to ensure efficient operation of the office.

● Handle office tasks such as documentation and filing.

● Organize and schedule meetings and appointments appropriately to avoid conflict.

● Prepare presentations, generate reports and take minutes from meetings.

● Manage the delivery of documents to different entities.

● Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

● Makes travel arrangements for staff such as booking travel means, and hotel or restaurant reservations.

● Exhibits polite and professional communication via phone, e-mail, and mail.

● Supports the team by performing tasks related to organization and strong communication.

● Work with the company’s service providers in a friendly and professional manner.

● Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.

Qualifications, Skills, and Experience:

● Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.

● Knowledge of office management systems and procedures.

● Strong communication skills, characterized by excellent writing and speaking skills.

● Must possess excellent multi-tasking skills and be able to function under pressure.

● Ability to handle fast-paced environments with minimum supervision and meet project deadlines.

● Ability to use a tablet/smartphone/computer, experience with Google Applications is an advantage.

● Must be patient and willing to help others in solving problems while maintaining a positive attitude at all times.

● Must have a keen eye for detail and follow instructions precisely