Job Description

Job Purpose:

The Kilombero Community Charitable Trust (KCCT) Seeks a detail-oriented and highly motivated Administrative Assistant to join our team and ensure the smooth operation of our daily activities.

Specific Duties and Responsibilities:

• Managing Correspondence: Handling incoming and outgoing emails, phone calls, and other communications, and responding to inquiries
• Scheduling and Coordination: Organizing meetings, appointments, and travel arrangements for team members, and maintaining calendars to ensure smooth operations
• Office Management: Overseeing office supplies, equipment, and facilities, including ordering supplies, coordinating repairs, and maintaining a clean and organized workspace
• Data Entry and Record Keeping: Inputting, updating, and maintaining databases, spreadsheets, and filing systems to ensure accurate and accessible records
• Compliance: Maintaining confidentiality, and adhering to company policies, procedures, and legal requirements
• Time and Expense Management: Tracking employee hours, preparing timesheets, and processing expense reports to ensure accurate reimbursement
• Miscellaneous Tasks: Performing various ad-hoc administrative tasks and projects as assigned by management to support the overall functioning of the office or organization

Job Qualification and Experience:

• Diploma in Business Administration or equivalent
• Proven experience in an administrative role, preferably in an office setting
• Proficiency in office software applications, including Microsoft Office suite
• Excellent problem-solving, organizational, and time management skills
• Excellent written and verbal communication skills in English and Swahili
• Ability to work independently with minimal supervision and as part of a team

Terms Of Service: The successful candidate will be engaged on a Contract Basis.