Section 1: Letter of Invitation (LOI)

THE EVANGELICAL LUTHERAN CHURCH IN TANZANIA

REQUEST FOR PROPOSAL (RFP)
Proposal No. ELCT/KH/FY24/HQ4/CS

FOR

CONSULTANCY SERVICE FOR NEW ENTERPRISE RESOURCE

PLANNING (ERP) SYSTEM

1. This is the invitation for Proposal for Consultancy Service in Northeastern zone for ELCT – USAID Kizazi Hodari Project that operates in Nine regions which are; Arusha, Kilimanjaro, Tanga, Singida, Dodoma, Manyara, Mwanza, Geita and Mara in Tanzania.
2. The Evangelical Lutheran Church in Tanzania through project donor has set aside funds for the operation of Kizazi Hodari project, Northeastern Zone during the financial year 2023/2024. It is intended that part of the fund will be used to cover eligible payment for consulting service under the contract for the Proposal No. ELCT/KH/FY24/HQ4/ CS. ELCT now invites proposals to provide the following consulting service for the Financial Year 2023/2024 for the underlisted whilst more details on the service will be provided in the Terms of Reference.

1. This Request for Proposal (RFP) has been addressed to consulting firms only.
2. Consultants will be selected under Quality and Cost Based Method and procedures described in this RFP.
3. Interested consultants may obtain a complete set of Request for Proposal document, further information and inspect the document in English language through ELCT website from the following links: elct.or.tz, www.elcthealth.tz and pay a non- refundable fee of Tsh. 100,000/=(Tanzanian Shillings One Hundred Thousand Shillings only). Payment shall be made through Bank Name: NBC BANK, Account Name: ELCT PALLIATIVE CARE PROGRAMME – CHAT, Account No. 014103016737 and MUST attach payment receipt to each application form submitted as a proof of payment.
4. All applications should be physically delivered with One original and Two copies for Technical and Financial proposal of each (three technical and three Financial) where, Technical and Financial proposals should be enclosed separately in independent envelopes and later on enclosed in one envelope clearly marked the relevant proposal number and details (without the name of the firm on top of the envelop) before 2.00 pm, September 12th, 202A on 1200hrs local time. Those who wish to participate in an opening ceremony should know, Only Names of firms submitted will be read out publicly at an address below;
5. ELCT shall not be responsible for misplacement or premature opening of proposals, which are not sealed, reserves the right to accept or reject any application and is not bound to give reasons for its decision.
6. Late Proposals, portion of Proposals and Proposals not received, Proposals not opened and read out in public at the opening ceremony shall not be accepted for evaluation irrespective of the circumstances.
7. Interested consultants may obtain clarifications by contacting the procuring unit through; Email: procurement@elct.or.tz; 09:00-15:30 on Mondays to Fridays (working hours only) inclusive except on public holidays.

Note: ELCT is committed to the highest ethical standards of transparency, openness,

and accountability in its affairs. ELCT promote a “Zero tolerance” policy towards fraud

and corruption. All communications should be channeled to the provided official

correspondence email above.

SECRETARY GENERAL

Evangelical Lutheran Church in Tanzania-Head Quarter,

Block 66, Boma Road, Arusha
Tel: 027 250 8855/7, Fax 027 254 8858
Email: procurement@elct.or.tz