About the job

The Music In Africa Foundation (MIAF) seeks to contract a Logistics Coordinator for the 2023 ACCES music conference taking place in Dar es Salaam, Tanzania, from 9 to 11 November 2023.

This position will run for four months, from August to November. The Foundation is strictly looking for a person who has relevant experience and a proven track record in similar positions.

Note: The call is only open to applicants based in Tanzania.

The Music In Africa Conference for Collaborations, Exchange and Showcases, or simply ACCES, is a pan-African platform for music industry players from across the continent to exchange ideas, discover new talent and accelerate the shaping of the vibrant music sector on the continent. ACCES is held in a different African city every year, attracting delegates from more than 50 countries in Africa and beyond. The event takes place over three days, offering a dynamic programme including training workshops, panel discussions, presentations, live performances, networking sessions, exhibitions and visits to key music industry hubs in the host city.

Responsibilities

• Establish and maintain effective working relationships with suppliers, MIAF staff and other stakeholders in the course of work, including daily email and telephone communication with the MIAF office.
• Process accurate schedules for conference shuttles and airport pick-ups, including shuttles for fringe events, artist sound checks and excursions.
• Process accurate schedules for conference accommodation.
• Liaise daily with service providers to ensure the professional delivery of services.
• Process and support accommodation coordination. This includes collating and processing complex travel information from delegates into error-free schedules and facilitating bookings with hotels.
• Support flight coordination and booking.
• Calculate and support payment of per diems.
• Coordinate and communicate with service providers, suppliers, vendors across various areas – including, but not limited to, transport, food and security.
• Support PR activities such as press launch, distribution of invitations to events, manage invitee RSVPs, and other PR-related activities.
• Venue liaison prior to event and regular venue site visits with potential service providers.
• Maintain a good record of work documents (online and offline), including supplier contracts, schedules and other related admin documents.
• Assist in the application for various event permits/clearances.
• Perform other duties and responsibilities as assigned.

Qualifications

• At least five (5) years of experience in similar positions.
• Ability to communicate clearly and concisely both in English and Swahili, orally and in writing. French is an advantage.
• Proficient use of Microsoft Excel and Microsoft Word is a must.
• Some experience in leading a team is advantageous.
• Ability to organise and coordinate complex, high-profile functions and event logistics, using specific principles and practices for event planning and coordination, from pre-production to production and post-production.
• Ability to work independently.
• Experience working in the music or cultural sector.
• Ability to work flexible hours, to accommodate event schedule, including evenings, weekends and holidays.
• Great people skills and ability to work in a team is a must.

The email subject line must read ‘ACCES Logistics Coordinator’. Applications must be in English.

Applications close on 25 July 2023.

Only successful candidates will be contacted. Applicants who do not hear from us by 15 August may consider their applications unsuccessful.