SCHOOL SECRETARY JOB DESCRIPTION

General Purpose

To perform a variety of secretarial, clerical and administrative duties in support of the operation of the school and in support of the principal, staff, students and parents.

Main Job Tasks, Duties and Responsibilities

Filing systems and database management

•set up and maintain filing systems for students and staff - paper and electronic
•create, maintain and enter information into databases
•locate and attach appropriate files to incoming correspondence requiring a response
•locate and provide data as requested

Student and staff attendance

•track student and staff attendance
•verify parents' and doctors' notes and investigate any discrepancies in attendance information
•notify parents of student absences
•process and track staff leave requests
•coordinate substitute personnel for absent staff members
•keep accurate staff and student attendance records and submit reports as required

School processes and procedures

•manage school processes and procedures to ensure compliance with school regulations
•enrol and withdraw students from school in accordance with school procedures
•meet with new students and parents to complete registration and orientation process
•provide school-specific administrative support processes such as student services, locker assignments, activity forms